Electronic Invoicing: A necessary change for your business

Get ready for the future of Electronic Invoicing with Quantum. Successfully overcome new obligations, optimize your invoice management and comply with new legal invoicing obligations.

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Discover how electronic invoicing introduces new legal obligations

These new obligations will change business processes, from the issuance and receipt of invoices to their storage with appropriate digital adaptation.

Before Electronic Invoicing

After Electronic Invoicing

Invoicing in paper or PDF, without the need for standardized formats.

Obligation to issue electronic invoices in standardized formats, such as XML (e.g., Facturae, UBL, EDIFACT).

Compatibility between invoicing programs is not required.

Obligation for electronic billing programs to be compatible with other systems.

Any software or manual method, such as Excel/Word, is acceptable.

Obligation to provide approved software that meets technical and legal requirements.

No specific requirements for verification and security.

Implementation of security measures such as electronic signatures, digital certificates and verification codes.

It is not necessary to send invoices to the AEAT.

Sending invoicing records through the VERI*FACTU system (voluntary) or IRS (mandatory for certain companies).

Sanctions limited to general tax aspects.

Specific sanctions for non-compliance in the issuing and receiving of electronic invoices, up to €10,000.

Automatic registration or electronic retention is not required.

Obligation to register electronic invoices with integrity, traceability and in real time.

Receiving invoices in paper or PDF format.

Obligation to receive electronic invoices in standardized formats with traceability and record keeping.

Invoices are stored physically or in non-standardized digital files.

Mandatory electronic storage, guaranteeing accessibility and conservation during the legal period.

Manual correction and sending of new invoice.

Correction through specific procedures to rectify electronic records.

Steps to follow for Consultants

Know the regulations that affect your clients

As an consultant, you should be familiar with the electronic invoicing regulations that affect your clients: issuing, receiving, storage and traceability.

Evaluate your clients needs

Identify which clients need to update their invoicing systems, especially those using manual methods or non-certified software.

Implement a comprehensive solution like Quantum

Recommend your clients an approved and 100% cloud-based software like Quantum, which ensures all legal compliance, on a single cloud platform and facilitates real-time collaboration.

Empower your team and your clients

Ensure your team and clients are trained on new invoicing tools. Quantum, with its unique cloud platform and intuitive interface, makes the transition easy.

Facilitates the migration of data and processes

Guide your clients through data migration and process adaptation. Quantum, with its seamless integration, ensures secure transfer and legal compliance.

Ensures efficient and real-time management

With Quantum, you can offer your clients real-time electronic invoicing management, improving efficiency, and ensuring regulatory compliance, avoiding errors and optimizing processes.